The Delayed Showing Authorization form has been discontinued following the replacement of Showing Start Date (SSD) with Coming Soon and the Active on MLS date. Delayed Showing forms are no longer available or required for listings. The rules and regulations for Delayed Showings/Showing Start Date have been consolidated and rolled into Coming Soon, so reference these rules when considering a delayed showing.

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04/29/2021

Coming Soon MUST be selected at the time the listing is created.  An Active listing cannot be returned to Coming Soon status.

When a new listing is being entered into the MLS, user must choose a status under the Main Fields section. The new listing status can be either Active or Coming Soon. Coming Soon must be selected before the listing is made active. When Coming soon is selected, the user will then be prompted for a List Date and an Active on MLS date.

The List Date is the day when your listing goes up on the MLS showing as Coming Soon. This corresponds with the MLS Entry Date field on the listing agreement. While in Coming Soon status, your listing does not accrue Days on Market (DOM). The Active on MLS date is when the MLS switches your listing to the Active status for you, making it fully available for showings.

No showings are allowed while your listing is in the Coming Soon status. When it becomes Active, it must be available for showings immediately. Be aware of this when you set your List and Active on MLS dates, as this is the only method to delay showings for properties. Coming Soon and Active on MLS Date have completely replaced the Showing Start Date.

 While you can extend Coming Soon up to a maximum of 30 days from List Date, you cannot move the Active on MLS date to an earlier date.  You can, however, use the End Coming Soon button, which makes converts the listing to Active status immediately.  So, be sure to double-check your dates!

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04/26/2021

EDIT – 4/12/2021: FBS is now reporting this issue as resolved. If you notice the issue still occurring, please contact MLS Tech Support.

MLS Technical Support is aware of a bug in the Flexmls system that generates duplicate emails in client email subscriptions when a “Coming Soon” converts to “Active” as a “New Listing”.

This has been reported to FBS who manages the back-end of the Flexmls system and they are continuing to work to resolve this ASAP. MLS Technical Support is in contact with the vendor regarding an urgent need for resolution and monitoring of the situation. Updates will be provided as soon as they are available.

We thank you for your patience and apologize for the inconvenience.

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04/09/2021

Please Note: Showing rules and requirements (eg showing instructions in property description) are applied to Coming Soon’s “Active on MLS” date. Coming Soon status MUST BE USED as the replacement for Showing Start Date.

The image above shows the Status field on Add/Edit.  Active on MLS date field appears when Coming Soon status is selected. 

• Coming Soon status is the ONLY WAY to “delay showings” (until the Active on MLS date).
  • Fines will be assessed for listings that state “no showings until” that are not in Coming Soon status. All MLS showing requirements will be applied to Active on MLS date as it has replaced Showing Start Date.
• The Active on MLS date is the date upon which showings will begin.
  • Maximum of 30 days from Listing Entry (List) Date.
• Coming Soon status must be selected at time of entry. It cannot be selected after the listing is entered.
  • Yard signs require a “Coming Soon” rider while in Coming Soon status.
• The “Active on MLS” date field appears after Coming Soon status is selected. 
  • The Active on MLS date appears at the top right corner of the MLS reports, but only while the listing is in Coming Soon status.

• The Coming Soon status can be converted to Active status sooner (using “End Coming Soon” button.)
  • The “End Coming Soon” button converts the Coming Soon listing to Active immediately.
  • If “End Coming Soon” is used, it is recommended that time should be allowed for Subscription Auto-email notifications to be sent prior to showings.
  • Listings cannot be placed back into Coming Soon status after it has been made Active.
  • If showings are not available for an active property, the property must be made “Temp Off Market” (unless Curb Offers Only is indicated)
• The Active on MLS date can be moved further into the future.
  • Coming Soon status can be used for a maximum of 30 days from Listing Entry (List) Date.
• Days on Market do not accumulate during the Coming Soon period.
• Advertising is allowed.
• Showings of any kind are not permitted before the Active on MLS date.
  • This includes buyer inspections.
• Coming Soon status listings will be included in Subscription Auto-emails. (Listing email will be sent to clients.)
  • IMPORTANT NOTE: Agents must add Coming Soon status to the saved search in order for the Subscription email to include those listings.
• Showing Start Date is completely replaced and no longer visible after March 1, 2021.
  • The Delayed Showing Authorization form (for Showing Start Date) is no longer required.
• REMINDER:  Coming Soon status must be selected at time of listing entry if showings are to be delayed.

20200305 rev. 0

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03/05/2021

Columbus Realtors is currently in the process of migrating to a newer phone system to better serve our members. Until the final tweaks and updates are applied, members may experience dropped calls or other disruptions when calling into Columbus Realtors.

We are working to minimize the impact of these disruptions and thank you for your patience.

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03/02/2021

Please Note: Showing rules and requirements (eg showing instructions in property description) are applied to Coming Soon’s “Active on MLS” date. Coming Soon status MUST BE USED as the replacement for Showing Start Date.

EFFECTIVE IMMEDIATELY:

New listings:

• Coming Soon must be used if showings will be delayed (until the Active on MLS date).
  • Delayed showings are prohibited for Active listings.
• Coming Soon status must be selected at time of entry. It cannot be selected after the listing is entered.
• The “Active on MLS” date field appears after Coming Soon status is selected. 
• The Active on MLS date is the date upon which showings will begin.
• Showing Start Date has been hidden on the MLS Add/Edit screen.  Use Coming Soon/Active on MLS date instead.

The image above shows the Status field on Add/Edit.  Active on MLS date field appears when Coming Soon status is selected. 

Current listings:

• Showings are not allowed until BOTH of the following dates have passed:
  • the Showing Start Date originally entered at the time of listing which is displayed on the MLS reports until March 1.
  • the Active on MLS date (for Coming Soon listing status).
• Listings in the Coming Soon status can be made active early by clicking “End Coming Soon” on Add/Edit.
  • Showing Start Date cannot be moved to an earlier date.
  • If “End Coming Soon” button is used, it is recommended that that time should be allowed for Subscription Auto-email notifications to be sent prior to showings.

GOING FORWARD FROM MARCH 1, 2021:

• Coming Soon is the ONLY WAY to “delay showings” (until the Active on MLS date).
  • Fines will be assessed for listings that state “no showings until” that are not in Coming Soon status. All MLS showing requirements will be applied to Active on MLS date as it has replaced Showing Start Date.
• The Active on MLS date is the date upon which showings will begin.
  • Maximum of 30 days from Listing Entry (List) Date.
• Coming Soon status must be selected at time of entry. It cannot be selected after the listing is entered.
  • Yard signs require a “Coming Soon” rider while in Coming Soon status.
• The “Active on MLS” date field appears after Coming Soon status is selected. 
  • The Active on MLS date appears at the top right corner of the MLS reports, but only while the listing is in Coming Soon status.

• The Active on MLS date can be moved earlier (using “End Coming Soon” button.)
  • The “End Coming Soon” button converts the Coming Soon listing to Active immediately.
  • If “End Coming Soon” is used, it is recommended that time should be allowed for Subscription Auto-email notifications to be sent prior to showings.
  • Listings cannot be placed back into Coming Soon status after it has been made Active.
  • If showings are not available for an active property, the property must be made “Temp Off Market” (unless Curb Offers Only is indicated)
• The Active on MLS date can be moved further into the future.
  • Coming Soon status can be used for a maximum of 30 days from Listing Entry (List) Date.
• Days on Market do not accumulate during the Coming Soon period.
• Advertising is allowed.
• Showings of any kind are not permitted before the Active on MLS date.
  • This includes buyer inspections.
• Coming Soon status listings will be included in Subscription Auto-emails. (Listing email will be sent to clients.)
  • IMPORTANT NOTE: Agents must add Coming Soon status to the saved search in order for the Subscription email to include those listings.
• Showing Start Date is completely replaced and no longer visible after March 1, 2021.
• REMINDER:  Coming Soon status must be selected at time of listing entry if showings are to be delayed.

20200210 rev. 1

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02/26/2021

You can now download the latest review of the MLS Policy Violation Manual.  The manual has been updated for changes effective March 1, 2020.

Changes include the following:

1.01.04 – Incorrect Sub-Type  – Data Maintenance Fee with Warning

Warning, $50, $100, $500

Listings entered in MLS must display the correct sub-type, e.g., condominiums may not be entered as single-family homes and vice versa. Single Family properties that have a shared wall(s) with another dwelling must be entered as Single-Family Shared Wall. Single Family properties that are free-standing (do not share attached wall(s) with another property) must be entered as Single-Family Freestanding. Condominiums that have a shared wall must be entered as Condo Shared Wall. Condominiums that are free-standing must be entered as Condo Free Standing. New build properties without a building permit must be entered in MLS with the sub-type selected as Build-to-Suit Single Family or Build-to-Suit Condo. Mobile homes must be entered as Other Residential with or without Deeded Land. Leasehold must be used for properties that have a long-term lease on the land.

1.02.01 – Unallowable Data in Property Description – Fine with Warning

Warning, $100, $200, $500

No branding, self-promotion, URLs, or contact information of any kind is permitted in the Property Description field. Comments specific to buyers or buyer-related information, including financing concerns, are also prohibited.  The comment “Back on Market – See Agent to Agent Remarks” is permitted. MLS staff is authorized to delete wording as needed to make the Property Description compliant with this policy.  Specific showing instructions are not allowed with the following exceptions: References to the actual Coming Soon status/Active on MLS date (i.e., “No showings until Dec 14 – floor refinishing”), the phrase “curb offers only”, and Notice to Show instructions such as “24 hours or more notice to show”. Name of builder or model is permitted only for resale properties. New construction and Build-to-Suit properties cannot display the builder or model name in this field. Note: If Active on MLS date is changed, Property Description should be updated

1.02.16 – Active on MLS Date for Coming Soon – Inaccurate Remarks/Description – Fine with Warning

Warning, $100, $200, $500

Any mention of the date upon which showings begin in the Property Description or in the Agent to Agent Remarks must match the information as it exists in the Active on MLS date for Coming Soon listings. In situations where the Active on MLS date was properly extended in the listing data, but the information was not updated in the Property Description and/or the Agent to Agent Remarks, the information will be changed and the listing agent will be notified.

1.03.03 – Unauthorized use of MLS or Other Copyrighted Photo –  Fine with No Warning

$500, $2500, $5000

Other than county auditor photos, members cannot advertise, distribute, display or in any way re-use any other person’s photos without proper authorization from the photographer or copyright holder who supplied them.  A first offense will include the $500 fine and a required education component.

1.03.06 — Unacceptable language in MLS Text Fields –  Fine with No Warning

$100, $200, $500

Use of unacceptable language in any MLS field is prohibited. Unacceptable language is defined in the MLS Rules and Regulations.

1.04.07 – Display of Sexually Explicit Materials –   Fine with No Warning

$2500, $3500, $5000    

Any sexually explicit images on a listing will be removed and a fine will be assessed of $2500 for the first offense, $3500 for the second offense and $5000 for the third offense. An ethics complaint by the chair of the MLS Board Chair shall be filed with each offense.

1.05.04 – Showing a Listing During a No Showings Allowed Period – Fine with No Warning

$1000, $2500, $5000, Suspension (Plus)

This fine will be assessed for showing a listing:

• Before the Active on MLS date (for Coming Soon).
• While in the Temporary Off Market Status.

Fine assessed to both the listing and buyer agents.

NOTE: Effective immediately, the Coming Soon status with a future Active on MLS date MUST be used if showings are delayed until a future date. Showing Start Date will be completely removed on March 1, 2021.

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02/23/2021

It’s time to update the tax information on your listings for the 2020 tax year. For listings that are not in a CANCELLED or CLOSED status, these fields can be edited along with other listing fields by editing the listing values through LISTING INFORMATION. This action can be taken by the broker/office admin or by the listing/co-listing agent.

This routine remains an important manual operation for REALTORS® to complete at the beginning of each year.  While Realist can auto-pop the Yearly Taxes and Tax Year for you when you first enter the listing, it cannot automatically update them when those figures change.

Many county auditors have updated their tax records already or will finish their process in the next few weeks, for each parcel in their taxing districts for the 2020 tax year. Voter approved school and bond levies impact those figures each year along with auditor reassessments or owner appeals of property valuation.

Most real estate taxes change annually. It is important that REALTORS®, clients, and even sellers be kept apprised of these ever-changing figures.

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02/12/2021

On behalf of Columbus REALTORS® 2021 President Michael Jones, President-Elect Sue Van Woerkom, Treasurer Patti Brown-Wright, Secretary Scott Hrabcak and CEO John Geha:

Social media has been inundated with inquiries regarding the Zillow Group Acquisition of Showing Time.  The Columbus REALTORS® staff will not be addressing any inquiry that infers Anti-Trust or has legal questions on Anti-Trust or Conflict of Interest. The legalities of the acquisition are far beyond the reach of the MLS.

The Columbus REALTORS® will continue to conduct business and make member benefit product decisions as we always have in the past. Vendors are vetted by leadership committees and leadership will vote to approve any vendor and product based on legal criteria.

NAR Anti-Trust 101  (6:45 mark advances to specific Boycott Anti-Trust)

MLS Anti-Trust Compliance Policy  (you may need your NAR website credentials)

See below for a statement from your Columbus REALTORS® Officers. Please share as needed or at will.

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This has been resolved as of 2/17/2021 by confirmation from our vendor and testing by MLS Staff.

CoreLogic, the vendor of Data Co-op has confirmed issues with report generation specifically related to the RealAVM report.

CoreLogic is working to remedy the issue and this is a top priority for resolution.

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02/11/2021