There have recently been many reports of listings that were not closed in a timely manner.  MLS Policy mandates that a listing must be marked Sold in the MLS within 72 hours of the actual closing.  If the 72 hour limit falls on a weekend or federal holiday, the change must be made on the next business day.

Actual MLS Policy:
1.02.04 – Non-Reported Closing (Solds)                                                                                  Fine with Warning

Warning, $100, $200, $500

All sales closed must be entered within 72 hours from the actual closing/funding date except weekends and federal holidays whereby the closing information is to be entered the following business day except HUD listings that are to be updated within 72 hours of either (1) Asset Manager’s notice of closing or (2) the county auditor or Realist published sale information for the property.

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12/01/2016

This article documents a change the MLS vendor, FBS, has put in place for all MLS’s that utilize their Flexmls system. This change went live late 11/30/2016.

Flexmls Classic Portal
When you use the Portal, users can click the star icon from any tab to save listings from their News Feed, Searches, or Listing Collections. Saving a listing automatically saves it with a one star rating. Once a listing is saved and then viewed in the Saved collection, users can now rate listings with up to three stars to help sort and track their favorite saved listings. The 3 star ranking system only appears once there are more than 1 listing marked as saved. Once there are more than 1 item, clients can use the star rankings to help sort their saved listings.

Flexmls iOS Client App and Mobile Web Portal
When using the iOS Client App or mobile web Portal, users can tap the star icon to save listings from their News Feed, Searches, or Listing Collections. Saving a listing automatically saves it with a one star rating. From the Saved tab, users can tap to view their Saved listing collection and rate listings with up to three stars to help sort and track their favorite saved listings.

Viewing Star Ratings as an Agent: Flexmls Web
You can view a contact’s star ratings by selecting a contact in Contact Management, going to their Portal tab and clicking their Saved collection.

Regardless of whether you use the new Portal or classic Portal, you will see the classic Portal layout when you view a contact’s Portal from Flexmls Web. When viewing a contact’s Saved collection, you can see how many stars they’ve given each listing or add and remove stars at your contact’s request.

Viewing Star Ratings as an Agent: Flexmls Pro and Mobile Web
In Flexmls Pro for iOS or from Flexmls Mobile Web, go to the Contacts tab and select a contact. Tap Collections and then Saved to view the contact’s Saved collection which will include the new multi-star rating system.

If you would like to change the star rating on behalf of your client, tap the stars next to a listing, then select the number of stars the listing should have.

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CoreLogic will be performing system maintenance tomorrow evening, Saturday, November 19, 2016 beginning at 11:00 PM through 4:00 AM Sunday morning. Realist may be intermittently unavailable during this maintenance period.

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11/18/2016

You can now download the latest review of the MLS Policy Violation Manual.  The manual has been updated for November of 2016.

One notable change is the new policy regarding comments specific to buyers (1.02.13) listed below. The manual can be downloaded in PDF format here.

1.02.13 – Comments Specific to Buyers in the Property Description Field

 Comments specific to buyers or buyer-related information, including financing concerns, are not permitted in the Property Description field.  The comment “Back On Market – See Agent to Agent Remarks” is permitted. MLS staff is authorized to delete wording as needed to make the Property Description compliant with this policy.  The policy will be effective Immediately with enforcement beginning November 1, 2016

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11/17/2016

Please be aware that access to MLS, RPR, Realist, and other MLS related websites cannot be guaranteed for logins from international locales.  Our vendors have notified us that access from international locales may be blocked by security protocols on the database servers.  Attempts to connect to these systems may be partially or completely blocked when the IP address is identified as outside of the United States.

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Members are invited to attend either of 2 “Getting Started in RPR” classes offered in Delaware and Union counties.  One class will be offered in each county on November 16, 2016.  These classes will be offered for 1-hour of CE credit.  Classes will start promptly at the scheduled time and late arrivals will not receive CE credit.  Space is limited.  Attendees must schedule the class online using the registration links below.

Delaware County:
Nov 16 – 10am
Delaware Board of Realtors office
21 N. Sandusky Street, Delaware, Ohio
REGISTER for Delaware RPR class

Union County:
Nov 16 – 3:15pm
Marysville Public Library – Meeting Room B
231 S. Plum Street, Marysville, OH 43040
REGISTER for Marysville RPR class

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11/02/2016

The Rooms field has 2 new selections in Residential and Res Rental. One item, “3-Season Room”, is new.  The other item was relabeled from “Florida Room” to “4-Season Room – Heated”.

Please remember that the new selection “3-Season Room” will take time to be fully searchable. New fields can take months to be fully populated with accurate selections as new listings are added and existing listing are updated by the listing agent.  No listings were automatically mapped to this new selection.  If your listed property has a 3-Season Room, you must manually edit your listing to select this item in the Rooms field.

All listings that previously had “Florida Room” selected have been automatically relabeled “4-Season Room – Heated”.  If this does not correctly describe your property, please manually edit your listing to reflect the correct selections in the Rooms field.

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FBS reports that the previous issues have been resolved.

Original message:

=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-

As of 11am, FBS has reported issues with several functions in MLS.  Errors are generated including “504 Gateway Time-out”.

The affected MLS functions include:

1. Uploading listing photos
2. Uploading documents and attaching them to a listing
3. Exporting of listings to a spreadsheet.

We will update this story on the message board when the issues have been resolved.

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10/12/2016

1. Detail fields now display in a single column on Results screen
   1. Previously, fields with multiple pick list items could not be displayed on the Results in Flexmls in a single column. Each item would have its own column.
   2. Fields such as Parking Type, Basement Description, etc. were affected by this limitation.
   3. This is now corrected and multi-pick fields are now summarized in a single column.
2. Summary information for viewed subscription emails on Contact Management
   1. In the “email activity” section on Contact Management, you will see a new label ‘Subscriptions Viewed”. This will quickly indicate how many email the contact has viewed.
   2. There is also an SV column on the Contact Management screen that will display the same number for quick reference.
   3. Clicking the number in the SV column will take the user to the Subscription details for that client on the My Sent Email page.
3. Multiple PDF attachments can now be printed simultaneously
   1. Previously, if multiple PDF documents were attached it was difficult to print all simultaneously.
   2. FBS added a print button on the screen to allow easy printing of all PDF documents.
4. New Columns available on Contact Management: Date Created and Date Modified
   1. Date Created displays the date the contact was created in Flexmls
   2. Last Modified shows the most recent date and time the contact was edited by the agent.
   3. Either new column must be manually added to the Contact Management fields under the Advanced button.
5. Improved Sync for Subscriptions between Flexmls Pro App and Web
   1. There were issues with subscriptions created in the App that would not appear on Flexmls Web.
   2. FBS has improved the syncing of these changes.
6. Flexmls Pro App for iOS Updated – 2.4.0
   2. New version 2.4.0 available now in iTunes app store.
   3. Version features: improved sharing, login less frequently, search listing collections, improved sorting, and other minor enhancements and bug fixes.
7. Portal Preference change: Include becomes Exclude – Coming October 19
   1. Currently, the “News feed” settings on the Portal preferences is “Allow these statuses in the portal news feed”.
   2. This function will be reversed. The description will be “Exclude these listing statuses…in the news feed”.
   3. There will also be a “per client” setting on the Portal tab on Contact Management under “Change Settings” link.
8. Centralized subscription settings – Coming October 19
   1. By default, Subscriptions include New, Price Change, and Status Change listings.
   2. These settings can be modified on the Save Search Screen.
   3. These settings will be added to the Portal Preferences screen as well. This will centralize modifications for all statuses to be sent to all subscriptions.
   4. There will also be a “per client” setting on the Portal tab on Contact Management under “Change Settings” link.

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10/10/2016

The Saturation Analysis report was temporarily removed from the Statistical reports due to confusion about the formula used to calculate the report.  The report was removed until the calculation was verified by FBS.  Additionally, the criteria used to create the report is now displayed at the top for further clarity for members who use this report.

This report has now been restored to the Statistics menu in the Inventory and Production section.

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10/06/2016