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A2A – Agent to Agent Remarks Can Be Emailed on Private Reports, not Public There is a very important change in the way A2A Remarks is handled in email. In flex, A2A can be emailed on Private (Agent) Reports, but still does not appear on Public (Buyer) Reports. In Tempo and Fusion, A2A could not under any circumstances be emailed, even on Agent Reports, but it could be printed or PDF created. Please read the Help Text (below) that appears on Add/Edit beside the A2A Remarks field when entering the listing. Agents should never email the Private report to their clients because listing agent contact information AND the A2A Remarks will display on this report. Help Text on Add Listing page in flex: This field is for AGENT ONLY COMMUNICATIONS. Limited Service disclaimers, and information that is intended for Agents’ eyes only. THIS FIELD WILL APPEAR IF THE PRIVATE (AGENT) REPORT IS SENT TO THE CLIENT. It can be printed. It appears on the Agent Full report. Be cautious regarding the contents in this box. Although the public reports will not display this field, if other agents choose to provide the private report to their clients by email or printed report, it will be visible.
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Where Do I…? Finding Your Way Around Flexmls Still having problems navigating around the new MLS system? The PDF located here will help you find commonly used functions in the new system. This handy guide can be saved or printed out and used for quick reference for a variety of functions one might wish to preform with their MLS system.
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Map Location: Check Your Listings’ Geo-code All listings have been automatically geo-coded in Flexmls. Previous manual geo-code in Tempo may have been changed by the the Flexmls geo-code process. Also, a small minority of listings were unable to be geo-coded. As with all automatic property location services, errors can occur due to incorrect or incomplete geographical information about a property. For this reason, it is highly recommended that you pull up your listing on the map to verify that it was geo-coded correctly. If the icon on the map appears directly on the listed property, the geo-code is correct. If the icon is not located correctly, you should complete the following steps to re-geocode (set map location) for your listing: 1) go to Add/Change menu Geo-code is the effective latitude and longitude location of your listing. It is very important for polygon map shape searching. If your geo-code is incorrect, the polygon searches will not be able to accurately locate your listing.
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Conversion Timeline Update January 31 – NO ADD/EDIT ON EITHER SYSTEM – 4am
February 3 – Flex Goes Live – Noon
As usual for more information on the conversion, including help videos and “getting started” training videos can be found at: http://www.columbusrealtors.com/mlsconversion
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Feb. 3 – Final Day for Access to Tempo/Fusion Tempo and Fusion (and Kurio) will all cease to exist on Monday, February 3, 2014. Columbus REALTORS® will have only Flexmls at that time. There will be no future access to Tempo/Fusion after Monday, Feb. 3. All MLS users should be familiarizing themselves with Flexmls and finish re-creating their Saved Searches and Backing Up Contacts from Tempo/Fusion this weekend. WEBSITE (FlexMLS):
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Add/Edit will be turned off in ALL legacy systems (Tempo/Fusion)
Users will still have search access on Tempo/Fusion and Flex
No listing add or modification will occur again until February 3, 2014 at Flexmls go-live.
Users SHOULD NOT MAKE CHANGES to Contacts in Tempo/Fusion after 4am. All Contacts and Saved Search changes should be made only in Flex at this point.
Users should create new Saved Searches and Contacts in FLEX ONLY.
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01/29/2014 |
Contacts were transferred into Flex from Tempo/Fusion on November 20, 2013. There have been a LOT of changes since then. There will be one more update to contacts prior to February 3, 2014. If there is a problem with your contacts at that time…you better have a backup. It is very easy to backup your contacts. The entire process takes about 3 minutes. Please backup your contacts. You should always have a backup, regardless of the situation. At a time like this, you NEED a good backup. If everything goes well, you wasted 3 minutes. If anything goes wrong, you have a backup.
Video Tutorials and printable screenshots of the Contact Backup and Saved Search transfer process:
- Back-Up your Contacts (PC) (Mac) Printable Instructions (PDF)
- Copy your Saved Searches (PC) (Mac) Printable Instructions (PDF)
Steps to backup contacts for Fusion users (takes about 3 minutes):
1) Go to Contacts > Contact Manager at the top
2) Click Tools > Export at the top right
3) Make sure “ALL RECORDS” is selected
4) Choose Data Export Format “Tab Delimited”
5) Select Export Grid Format “BACKUP ALL CONTACT FIELDS”
6) Check “Include column headers”
7) Click OK
8) When prompted to save the file, not the name and location (probably the DOWNLOADS folder)
9) Find the downloaded file on your computer. Rename the file and you’re done. You’ve backed up your contacts
Steps to backup contacts for Tempo users (takes about 3 minutes):
1) Go to Prospects > Contact Manager at the top
2) Click Export at the bottom.
3) Make sure “ALL RECORDS” is selected
4) Choose Data Export Format “Tab Delimited”
5) Click NEXT at bottom right
6) Select Export Grid Format “BACKUP ALL CONTACT FIELDS”
7) Check “Include column headers”
8) Click NEXT at right.
9) When prompted to save the file, not the name and location (probably the DOWNLOADS folder)
10) Find the downloaded file on your computer. Rename the file and you’re done. You’ve backed up your contacts
Conversion To-Do List
#1) Back up your contacts!
#2) Copy Criteria for Your Saved Searches
#3) Watch one or more of the recorded webinars/training videos
#4) Attend one of the classes offered at Columbus Realtors
#5) Back up your contacts – Refer to #1
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01/23/2014 |
All MLS users should now login to Flex and begin re-creating their Saved Searches from Tempo/Fusion.
CAUTION: Flex is NOT FULLY FUNCTIONAL. There are many things that are still being built. This access is specifically to login and begin manually entering your Saved Search criteria. Also verify that your contacts have transferred. You will need to manually add any missing contact information from Tempo/Fusion to Flexmls. Unfortunately, CoreLogic (our current vendor) was not able to make these particular things happen automatically. All normal business (add/edit functions and daily search activity) should still be conducted in Tempo or Fusion until February 3rd (go live date for Flexmls).
This early access is solely for entering Saved Searches and verify the accuracy of your contacts. Please do not report that parts of the website are not working. The Flex system is STILL UNDER CONTSTRUCTION. MLS staff will notify you next week when the full MLS database is loaded and ready. Please spend this time re-entering your Saved Searches. Please verify that your contacts transferred completely.
WEBSITE (FlexMLS):
cr.flexmls.com
USERNAME: license number (current Tempo login) preceded by “cr.”
Example: cr.10010100 (don’t forget the DOT. Your login is CaSe SenSitiVe.)
PASSWORD: crnow
You will be required to change your password to something else. Your password is also CaSe SenSitiVe. Normal 90 day password changes still apply.
If you would like instructions on how to begin manually transferring your Saved Search criteria, please view the Video Tutorial and PDF (you will need to enter your TEMPO username and password to view the Tutorial video). You can also view the full timeline for MLS conversion on the MLS welcome screen in Tempo, Fusion, and Flex.
REMINDER: All normal business (especially add/edit functions and daily search activity) should still be conducted in Tempo or Fusion. This early access to Flex is for manual Saved Search criteria transfer and Contact verification only.
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01/13/2014 |
- To register for a webinar, click the link below.
- Please login to the webinar a few minutes before the start time. There may be a software install needed for the webinar to work on your computer.
- If you have already registered, you do not need to register again.
Getting started with Flexmls – Jan. 13, 10a-12p
Office Manager/Admin – Jan. 13, 2p-4p
Train the Trainer – Jan. 14, 9a-3p
Appraiser Session – Jan. 21, 10a-12p
Prospecting – Jan. 22, 10-12p
These webinars DO NOT OFFER continuing education credit.
Reminder: All members will have access Monday, January 13, 2014 to Flex. It is highly recommended that you begin manually re-creating your saved searches in Flex as soon as possible.
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01/10/2014 |
Very important dates regarding the MLS Conversion to FlexMLS over the coming days:
January 13 – All MLS Users Get Access to Flex – Start Recreating Saved Searches – 10am
- Members should begin manually re-creating their Saved Searches in Flex now. Video Tutorial and PDF instructions available.
- Members can search for listings on a VERY LIMITED LISTING DATABASE. Majority of listings will not yet be available!
- Members should verify their contacts have transferred from Tempo/Fusion into Flex.
- Users log in with their temporary password, and are prompted to reset their password on first login
- Members can begin setting up contacts and auto-email, but no emails will be sent until go-live
January 20 – Parallel Mode – Tempo/Fusion Master System
- System goes into parallel mode
- Listings are updated regularly
- Full set of listings available
- Members will continue to log in with the username and password they created (no passwords will be overwritten if they have been set by the user)
- All Add/Edit is in Tempo or Fusion only. Flex will not have Add/Edit until February 3.
- Members should continue to do daily searches and email for clients from Tempo/Fusion.
January 31 – NO ADD/EDIT ON EITHER SYSTEM – 4am
- No listing add or modification will occur again until February 3, 2014 at FlexMLS go-live.
- Add/Edit will be turned off in ALL systems (Tempo/Fusion and Flex)
- Users will still have search access on Tempo/Fusion and Flex
- Users SHOULD NOT MAKE CHANGES to Contacts in Tempo/Fusion after 4am. All Contacts and Saved Search changes should be made only in Flex at this point.
- Users should create new Saved Searches and Contacts in FLEX ONLY.
February 3 – Flex Goes Live – Noon
- Tempo/Fusion gone.
- All Add/Edit and Search will occur in flexmls only
- Hot Sheet will be fully functional
- Members will continue to log in with the username and password (no passwords will be overwritten if they have been set by the user)
- Automatic email events will begin to send for users who have set them up
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01/09/2014 |