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flexmls Webinar – Monday, April 7 – New Features Did you know you could now sort the hot sheet? Are you wondering what quick launch does? Please join us for this 60 minute webinar as we tell you about some new features in flexmls web. Space is limited. Click the link below to reserve your Webinar seat now. https://www1.gotomeeting.com/register/256576192
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Changing Your Password in Flexmls Changing your password within the Flexmls system is easy! If you need to change your password follow these steps: Preferences -> My Profile -> Change My Password or Click your initials or Account Name box at the top right, then click My Profile -> Change My Password. Next, you will be prompted to enter the old password and verify the new password. Please be advised that passwords will need to be renewed every 90 days. All passwords are 4-8 characters and CaSe SeNsItIvE.
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FlexMLS Live Training Webinar Today at 3pm – Working with Buyers This online-only 60 minute Webinar will include advanced map searching, contact management features, portals, saving carts vs searches and more! Space is limited. Click the link below to reserve your Webinar seat now.
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Schedule a showing in Flexmls? Here’s how! One of the more common questions we have received with Flexmls is how to find the Showing Request button. To do so is quite easy! 1. Run your search. This can be from a standard Quick Search, Map Search or hot sheets. 2. Click on the LIST tab to view the entire list of your results. 3. Find the listing you wish to schedule a showing in the left hand list. Look for the corresponding MLS #. To the right of this, you’ll see a downward facing arrow (▼) 4. Clicking on this arrow (▼) will give you several options (see screen shot below). If you choose Showing Request, you’ll be taken to any online showing service the listing brokerage may be utilizing. If one is not available, you’ll be told after trying the button — in these instances, you can still use the “Showing Phone #” shown on the listing and call your showing in.
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Appraisers One Line Report – Parking Type, Basement, and Addl Acceptance Conditions Many appraisers and Realtors use the Parking Type, Basement, and Addl Acceptance Conditions field. In flex, they cannot be displayed on the default view (results list). However, a report has been created that will display all three of these fields on a “one line report” that can be used “like a view”. The results are limited to 200 properties at a time. To view the Appraisers One Line Report:
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Webinars – Online Training Now Available If you missed the live webinar training, you can view the recording anytime at the links below. RECORDED SESSIONS AVAILABLE NOW: Reminder: All members currently have access to Flex. It is highly recommended that you begin manually re-creating your saved searches in Flex and making an emergency backup of your Tempo/Fusion contacts as soon as possible. * This was originally posted on January 21st, 2014 *
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A2A – Agent to Agent Remarks Can Be Emailed on Private Reports, not Public There is a very important change in the way A2A Remarks is handled in email. In flex, A2A can be emailed on Private (Agent) Reports, but still does not appear on Public (Buyer) Reports. In Tempo and Fusion, A2A could not under any circumstances be emailed, even on Agent Reports, but it could be printed or PDF created. Please read the Help Text (below) that appears on Add/Edit beside the A2A Remarks field when entering the listing. Agents should never email the Private report to their clients because listing agent contact information AND the A2A Remarks will display on this report. Help Text on Add Listing page in flex: This field is for AGENT ONLY COMMUNICATIONS. Limited Service disclaimers, and information that is intended for Agents’ eyes only. THIS FIELD WILL APPEAR IF THE PRIVATE (AGENT) REPORT IS SENT TO THE CLIENT. It can be printed. It appears on the Agent Full report. Be cautious regarding the contents in this box. Although the public reports will not display this field, if other agents choose to provide the private report to their clients by email or printed report, it will be visible.
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Where Do I…? Finding Your Way Around Flexmls Still having problems navigating around the new MLS system? The PDF located here will help you find commonly used functions in the new system. This handy guide can be saved or printed out and used for quick reference for a variety of functions one might wish to preform with their MLS system.
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Map Location: Check Your Listings’ Geo-code All listings have been automatically geo-coded in Flexmls. Previous manual geo-code in Tempo may have been changed by the the Flexmls geo-code process. Also, a small minority of listings were unable to be geo-coded. As with all automatic property location services, errors can occur due to incorrect or incomplete geographical information about a property. For this reason, it is highly recommended that you pull up your listing on the map to verify that it was geo-coded correctly. If the icon on the map appears directly on the listed property, the geo-code is correct. If the icon is not located correctly, you should complete the following steps to re-geocode (set map location) for your listing: 1) go to Add/Change menu Geo-code is the effective latitude and longitude location of your listing. It is very important for polygon map shape searching. If your geo-code is incorrect, the polygon searches will not be able to accurately locate your listing.
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Conversion Timeline Update January 31 – NO ADD/EDIT ON EITHER SYSTEM – 4am
February 3 – Flex Goes Live – Noon
As usual for more information on the conversion, including help videos and “getting started” training videos can be found at: http://www.columbusrealtors.com/mlsconversion
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