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Schedule a showing in Flexmls? Here’s how! One of the more common questions we have received with Flexmls is how to find the Showing Request button. To do so is quite easy! 1. Run your search. This can be from a standard Quick Search, Map Search or hot sheets. 2. Click on the LIST tab to view the entire list of your results. 3. Find the listing you wish to schedule a showing in the left hand list. Look for the corresponding MLS #. To the right of this, you’ll see a downward facing arrow (▼) 4. Clicking on this arrow (▼) will give you several options (see screen shot below). If you choose Showing Request, you’ll be taken to any online showing service the listing brokerage may be utilizing. If one is not available, you’ll be told after trying the button — in these instances, you can still use the “Showing Phone #” shown on the listing and call your showing in.
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Appraisers One Line Report – Parking Type, Basement, and Addl Acceptance Conditions Many appraisers and Realtors use the Parking Type, Basement, and Addl Acceptance Conditions field. In flex, they cannot be displayed on the default view (results list). However, a report has been created that will display all three of these fields on a “one line report” that can be used “like a view”. The results are limited to 200 properties at a time. To view the Appraisers One Line Report:
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Webinars – Online Training Now Available If you missed the live webinar training, you can view the recording anytime at the links below. RECORDED SESSIONS AVAILABLE NOW: Reminder: All members currently have access to Flex. It is highly recommended that you begin manually re-creating your saved searches in Flex and making an emergency backup of your Tempo/Fusion contacts as soon as possible. * This was originally posted on January 21st, 2014 *
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A2A – Agent to Agent Remarks Can Be Emailed on Private Reports, not Public There is a very important change in the way A2A Remarks is handled in email. In flex, A2A can be emailed on Private (Agent) Reports, but still does not appear on Public (Buyer) Reports. In Tempo and Fusion, A2A could not under any circumstances be emailed, even on Agent Reports, but it could be printed or PDF created. Please read the Help Text (below) that appears on Add/Edit beside the A2A Remarks field when entering the listing. Agents should never email the Private report to their clients because listing agent contact information AND the A2A Remarks will display on this report. Help Text on Add Listing page in flex: This field is for AGENT ONLY COMMUNICATIONS. Limited Service disclaimers, and information that is intended for Agents’ eyes only. THIS FIELD WILL APPEAR IF THE PRIVATE (AGENT) REPORT IS SENT TO THE CLIENT. It can be printed. It appears on the Agent Full report. Be cautious regarding the contents in this box. Although the public reports will not display this field, if other agents choose to provide the private report to their clients by email or printed report, it will be visible.
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Where Do I…? Finding Your Way Around Flexmls Still having problems navigating around the new MLS system? The PDF located here will help you find commonly used functions in the new system. This handy guide can be saved or printed out and used for quick reference for a variety of functions one might wish to preform with their MLS system.
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Map Location: Check Your Listings’ Geo-code All listings have been automatically geo-coded in Flexmls. Previous manual geo-code in Tempo may have been changed by the the Flexmls geo-code process. Also, a small minority of listings were unable to be geo-coded. As with all automatic property location services, errors can occur due to incorrect or incomplete geographical information about a property. For this reason, it is highly recommended that you pull up your listing on the map to verify that it was geo-coded correctly. If the icon on the map appears directly on the listed property, the geo-code is correct. If the icon is not located correctly, you should complete the following steps to re-geocode (set map location) for your listing: 1) go to Add/Change menu Geo-code is the effective latitude and longitude location of your listing. It is very important for polygon map shape searching. If your geo-code is incorrect, the polygon searches will not be able to accurately locate your listing.
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Conversion Timeline Update January 31 – NO ADD/EDIT ON EITHER SYSTEM – 4am
February 3 – Flex Goes Live – Noon
As usual for more information on the conversion, including help videos and “getting started” training videos can be found at: http://www.columbusrealtors.com/mlsconversion
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Feb. 3 – Final Day for Access to Tempo/Fusion Tempo and Fusion (and Kurio) will all cease to exist on Monday, February 3, 2014. Columbus REALTORS® will have only Flexmls at that time. There will be no future access to Tempo/Fusion after Monday, Feb. 3. All MLS users should be familiarizing themselves with Flexmls and finish re-creating their Saved Searches and Backing Up Contacts from Tempo/Fusion this weekend. WEBSITE (FlexMLS):
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Add/Edit will be turned off in ALL legacy systems (Tempo/Fusion)
Users will still have search access on Tempo/Fusion and Flex
No listing add or modification will occur again until February 3, 2014 at Flexmls go-live.
Users SHOULD NOT MAKE CHANGES to Contacts in Tempo/Fusion after 4am. All Contacts and Saved Search changes should be made only in Flex at this point.
Users should create new Saved Searches and Contacts in FLEX ONLY.
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01/29/2014 |
Contacts were transferred into Flex from Tempo/Fusion on November 20, 2013. There have been a LOT of changes since then. There will be one more update to contacts prior to February 3, 2014. If there is a problem with your contacts at that time…you better have a backup. It is very easy to backup your contacts. The entire process takes about 3 minutes. Please backup your contacts. You should always have a backup, regardless of the situation. At a time like this, you NEED a good backup. If everything goes well, you wasted 3 minutes. If anything goes wrong, you have a backup.
Video Tutorials and printable screenshots of the Contact Backup and Saved Search transfer process:
- Back-Up your Contacts (PC) (Mac) Printable Instructions (PDF)
- Copy your Saved Searches (PC) (Mac) Printable Instructions (PDF)
Steps to backup contacts for Fusion users (takes about 3 minutes):
1) Go to Contacts > Contact Manager at the top
2) Click Tools > Export at the top right
3) Make sure “ALL RECORDS” is selected
4) Choose Data Export Format “Tab Delimited”
5) Select Export Grid Format “BACKUP ALL CONTACT FIELDS”
6) Check “Include column headers”
7) Click OK
8) When prompted to save the file, not the name and location (probably the DOWNLOADS folder)
9) Find the downloaded file on your computer. Rename the file and you’re done. You’ve backed up your contacts
Steps to backup contacts for Tempo users (takes about 3 minutes):
1) Go to Prospects > Contact Manager at the top
2) Click Export at the bottom.
3) Make sure “ALL RECORDS” is selected
4) Choose Data Export Format “Tab Delimited”
5) Click NEXT at bottom right
6) Select Export Grid Format “BACKUP ALL CONTACT FIELDS”
7) Check “Include column headers”
8) Click NEXT at right.
9) When prompted to save the file, not the name and location (probably the DOWNLOADS folder)
10) Find the downloaded file on your computer. Rename the file and you’re done. You’ve backed up your contacts
Conversion To-Do List
#1) Back up your contacts!
#2) Copy Criteria for Your Saved Searches
#3) Watch one or more of the recorded webinars/training videos
#4) Attend one of the classes offered at Columbus Realtors
#5) Back up your contacts – Refer to #1
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01/23/2014 |