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Notice about Commissions to MLS Members Notice to MLS Members and Subscribers Under the long-established policy of MLS, the Ohio Realtors®, and the National Association of Realtors®:
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Re-listing a property to get a 2019 MLS number – Listing must be off the market for 30 days. We’ve started a new year. Some listing agents are taking their listings off the market and re-listing them immediately to get a shiny new 2019 MLS number. Other listings expired on December 31st. Regardless, please be careful to follow MLS policy or that new MLS number may cost you. MLS policy requires that a listing be off the market for at least 30 days before it can be re-listed with a new MLS number. You can review MLS policy 1.02.07 below to ensure you are in compliance.
1.02.07 – Re-Entry of Same Property Prior to 30-Day Off-Market Warning, $100, $200, $500 Property with the same parcel number may not be re-entered by the same agent with the same company within 30 days or less. The thirty-day relist policy also applies to co-listed properties. This policy applies unless (1) it has been in the status of Cancelled, Temporary Withdrawn or Expired for 30 consecutive days or longer, (2) it has been in the status of Under Contract, Contingent Finance/Inspection, Contingent Escape, Contingent Lien-Holder Release or Leased for 90 consecutive days or longer (3) it has acceptable verification documents that can be provided to the MLS that serve to identify a new owner. Acceptable verification documents are (a) recorded deed, (b) proof from auditor (c) legal title change or (4) sending MLS a completed Thirty-Day Relist Waiver Form for Waiver of MLS 30-day Relist Policy and New MLS Listing Number
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MLS Policy Update: Closed listings must be marked Sold in MLS within 96 hours The MLS policy regarding Closed listings in MLS has changed. The listing must be marked Sold on MLS within 96 hours of the closing and funding date. The time was extended from 72 hours but the exclusions for weekends and federal holidays were removed. The full text of the MLS Policy 1.02.04 as modified appears below. 1.02.04 – Non-Reported Closing (Solds) All sales closed must be entered within 72 96 hours from the actual closing/funding closing and funding date except if the 72-hour deadline falls on weekends and federal holidays whereby the closing information is to be entered the following business day except HUD listings that are to be updated within 72 96 hours of either (1) Asset Manager’s notice of closing or (2) the county auditor or Realist published sale information for the property.
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Policy Violation Manual Updated – December 2018 You can now download the latest revision of the MLS Policy Violation Manual. It has been updated for December 1, 2018. Major changes include: 1.02.01 – Unallowable Data in Property Description Summary of change: URLs (website addresses) are formally added to the list of prohibited items. 1.02.16 – Showing Start Date – Inaccurate Remarks/Description Summary of change: If Showing Start Date is referenced in A2A Remarks or Property Description, it must match the actual Showing Start Date. 1.05.01 – Data Security/Password Sharing Escalation Policy Summary of change: Two similar policies (1.04.06 and 1.05.01) were consolidated into 1.05.01. Fines for Password Sharing were increased. 1.05.02 – MLS Waiver Violation Summary of change: Members found to be accessing the MLS after electing to decline MLS access per the MLS of Choice provision will be subject to immediate fines. To review all changes, please download the MLS Policy Violation Manual.
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Do You Want to Be on the MLS Committee? Ever wonder why things happen in the MLS or think about serving on the MLS Committee and wonder how that’s done? The process to serve on this committee is different than any other. First, it’s an elected committee with a limited number of seats determined by a weighted formula based on the MLS’s number of agents, listings, solds and offices. The number of seats available can change each year based on this formula or elected members whose term ends. This number can sometimes also change as a result of members simply changing offices and then perhaps no longer representing the group from which they were elected. You can find more detailed information on this process here. Interested yet? If so please follow these steps to throw your hat in the ring:
Your bio and resume will be presented to the MLS Nominating Committee who are selected at the Annual Business Meeting. The five selected Brokers that serve on the Nominating Committee, as well as the current MLS Committee Chair and the President Elect, meet in November to select candidates. A ballot is created for the annual election where only brokers vote. Members who wish to volunteer their time to serve are very much in demand by the Nominating Committee and always appreciated. If you still have questions, please review the information linked to the main Columbus REALTORS® site. You could also call or E-mail Bryan Dean in the MLS Department at 614.475.4000 and bdean@columbusrealtors.com.
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Policy Violation Manual Updated – September 2018 You can now download the latest review of the MLS Policy Violation Manual. The manual has been updated September 1, 2018.
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MLS Password Sharing Fines to be Increased – September 2018 Providing your MLS password to anyone is a violation of MLS policy. Password sharing for any reason to anyone is not permitted. Beginning in September 2018, the fine for sharing your password will be increased. MLS Policy specifically forbids providing your password to any other user. There is NOT an exception for vendors, family members, assistants or ANYONE ELSE. Do not provide your password to a vendor who will then log in as you to run searches or reports in the MLS. There is now an immediate fine for sharing your password. PLEASE NOTE: Warnings will no longer be issued if password sharing is suspected on a user’s account. No one is permitted to login as you except you. In addition to vendors, no one else is permitted to login as you either. Other agents, members of your team, unlicensed assistants, and all other users must have their own login. They must login as themselves, then “superuse” (do business) as you. Password sharing for any reason to anyone is not permitted. MLS POLICY as updated August 2018: 1.05.01 – Data Security/Password Sharing Escalation Policy$100, $500, $1000, $2000, Suspension
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Reminder – Policy for Buyer-Related Comments A change was made in 2016 that affects what can be said about listings that are “Back on the Market” because of buyer related matters. The policy is listed below: 1.02.13 – Comments Specific to Buyers in the Property Description Field Comments specific to buyers or buyer-related information, including financing concerns, are not permitted in the Property Description field. The comment “Back On Market – See Agent to Agent Remarks” is permitted. MLS staff is authorized to delete wording as needed to make the Property Description compliant with this policy. The policy will be effective Immediately with enforcement beginning November 1, 2016 Some examples of phrases that are not permitted are listed below: Back On Market – Buyer’s Financing Fell Through Back On Market – Buyer’s Unable to Perform Back On Market – Buyers Back Out of Contract Note: the examples above are not all inclusive. In general, any comments relating to the potential buyer and/or their part of the transaction can not be used. For your review you can always download the latest version of the MLS Policy Violation Manual. The manual can be downloaded in PDF format here. If you have any questions if a phrase is acceptable or not please contact the MLS staff to verify policy compliance. email mlspolicy@columbusrealtors.com or call 614-475-4000
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Do You Use Online Bidding? Changes to the Auction/Online Bidding and Additional Acceptance Conditions fields The Auction field has been relabeled “Auction/Online Bidding” to accommodate the selection of “YES” in this field for online bidding-type auctions. This change was made because the State of Ohio does not recognize online auction services as traditional auctions. Help text has been added for the newly relabeled “Auction/Online Bidding” field as well as the “Additional Acceptance Conditions” field. This help text will appear on the add/edit screen beside the fields these fields. The text is intended to promote proper usage of these fields. It will also clarify the label change of the Auction field. The exact help text appears below.
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CIE Export Y/N: New Catylist field for Commercial, Office, Industrial and Business Op Listings “CIE Export Y/N” is a new, required field in MLS for all Commercial, Office, Industrial and Business Op listings entered into the MLS. The field determines whether the listing will be made available to Catylist. The field will appear on the Edit Listing screen below the Printing Services field on the “Details” tab. The CIE Export field will not display on listing reports. The release of the new field is scheduled for June 4, 2018. It may take a few weeks for CIE/Catylist to begin adding the listings in Catylist after the new field is created. PLEASE NOTE: The new field will be back-populated “NO” for all existing listings. All newly added listing will require the agent to manually select Yes or No before saving the listing as Active in MLS. It may require some existing listings to enter Yes/No when edited, until all existing listings are back-populated with “no”. Summary:
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